Safety Briefing Night is one of the most important dates on the Oxfam Trailwalker calendar. It prepares you for all aspects of event weekend: from arriving at Registration and crossing the Start Line, to making the most of the checkpoint facilities, completing the trail safely, and celebrating at the Finish line.
Conditions change every year, so please take the time to catch up on the information and discuss it with your team and your support crew, even if you are an Oxfam Trailwalker veteran.
The first part of the briefing had Marike updating you on our fantastic fundraising efforts, our celebration night and awards, what to expect at Registration and the essential information and on-the-day paperwork you will find in your briefing pack.
The second part of the briefing has Jessie going through event day provisions and essential safety advice.
Your briefing pack contents:
Documents which need you to action:
- Final Briefing Notes – Please read these – it’s an overview of the most important information about the event
- Team Medical Questionnaire (yellow paper) – This needs to be completed and brought with you to registration – if you would like individual forms per person these will be available on event morning
- Environmental Survey (white paper) – please complete and bring to registration on event day
Documents for your support crew:
- Support Crew Driving Maps
- Support crew vehicle pass – Your support crew will need to display this in their car.
- Please pass your Final Briefing notes to your support crew on the day of the event
- Support crew guide (not included in your pack)
For reference and information (all included in Briefing Notes):
Before the event – Actions
Validate your details – Some walkers have been sent an email to validate their details if we were missing some information. If you receive this please log in to your Teamspace to confirm your mobile number, and emergency contact details before the event.
If you are a team leader in addition to this, you must ensure all 4 walkers are registered and 2 support crew are also registered.
Team member changes – All teams must start with 4 team members. If you need to change a team member please do so on your Teamspace before 12noon, Wednesday 21 August. Any changes after this point will need to be at event registration the morning of the event and will incur a $30 admin fee. Please also allow more time if you need to make a change on the day.
At the event – Essential points to remember
- Equipment and supplies: Don’t forget your team must carry at least two fully charged mobiles on two different networks, and must also carry a first aid kit with four thermal blankets. Please also ensure that you a self-sufficient – carry at least 2-3 litres of water with you between each checkpoint, and make arrangements with your support crew for meals and snacks to refuel and recharge at checkpoints with support crew access.
- Getting to the start line: 100km teams: Please plan to travel by train using your free train pass, as parking is extremely limited. 50km teams: Parking will be extremely limited so please organise to carpool with your team. Please note, you cannot park your car here for the duration of the event as National Parks close the area at night and your car may be towed. More details for both event starts can be found on our Start line and rego FAQs blog.
- Registration: Arrive at registration as a team of 4 and don’t forget your yellow medical form and your environmental questionnaire. See our Registration FAQs blog for a refresher of what to expect at the start and rego times for each start wave. Please do not try to arrive for an earlier start wave, you will be asked to wait until your allocated start time. If you have any last minute team members changes you’ll need to head to the team changes desk and will be charged a $30 admin fee.
- Checking-in and out: At every checkpoint you must check-in and check-out as a team. If there is an individual retiring from your team, tell the Check-in/Check-out operators and they will issue your remaining team members with a retirement certificate which you will be required to show at all future checkpoints.
- Facilities at checkpoints: Each checkpoint will have toilets, first aid, and hot and cold water. Allied Health services are available at some checkpoints, and food/coffee vendors will be at checkpoints during peak walker hours. Check out the facilities here, but remember to be self-sufficient and plan what you need with your support crew.
- Trailmarkers: Trailmarkers will be placed approximately every 60-80m to mark the trail, however you should take your map books with you and refer to it at all times! Remember, the numbers on the markers do not indicate distance, they are a safety tool that allow us to determine your location in the event of an emergency. Please do not remove the markers as you will be jeopardising the safety of other participants.
- In an emergency: Find the nearest trailmarker, note its number and call the emergency number printed on your bib: 1300 735 730. If you cannot get in touch with the Oxfam event control centre on this number, only then call 000, or 112. Please be sure you call the event control centre first, if possible, as we will be able to assist you in the quickest and most effective manner, liaising with appropriate emergency responders.
- Safety first: If you are walking with fewer than three team members, you will need to join up with another team at a checkpoint and walk with them. Be safe and walk together; do not walk alone or let other members of your team walk alone.
- Sleeping: Private camping is available at Checkpoint 4. Please ensure you notify the Check-in volunteers at a checkpoint if you decide to leave the trail to sleep elsewhere, and make sure you wake up/return before the checkpoint closes or you will be unable to continue walking.
- Don’t forget your keep cup: We are a disposable-cup-free event. We take our impact on the environment seriously and ask that you do the same. There will be keep cups for sale at the start line. Please bring your own or purchase one if you’d like to enjoy a hot drink at a checkpoint.
- Extra care: Please read your final briefing notes thoroughly, particularly the sections regarding safety on the trail.
- Keep fundraising: As friends and family watch your progress during the event, they will want to show you love and support by donating to your team. Make sure you’re not at 100% of your fundraising target when you begin walking – join the ranks of superstars and increase the impact of your fundraising and participation in Oxfam Trailwalker!
- Tracking your team: Share your Teamspace link with your friends and family so they can track you along the trail and see you pass through every checkpoint.
- Social media shout out: Share your photos of your event preparations, your team out on the trail and your finishers medal on social media using #OxfamTrailwalker and @austrailwalker.
As always – any questions, please contact us on 1800 088 110, or email email@example.com.
Thank you to all of you for your hard work and efforts getting to this point – we think you’re amazing.
That’s it from us for now, so from everyone at Oxfam – good luck for next weekend!