The event rules are in place to ensure a safe and enjoyable experience for everyone involved and to ensure the ongoing viability of the event. We ask that you read and understood the rules prior to the event.
1. All team members must be aged 18 or above.
2. At the start of the event, each team must have four members.
3. Oxfam Australia reserves the right to alter the trail without notice and/or cancel the event in consultation with, and under the direction of, emergency services agencies and major event stakeholders or landowners. If the event is cancelled, participating teams have the option of requesting a 50% refund of their registration fee.
4. From 2019 teams must raise a minimum of $1,600, in addition to the non-tax deductible, non-refundable and non-transferrable registration fee to participate in the event. Teams must have fundraised at least the minimum $1,600 by the Friday of the week before the event to be eligible to participate. Teams that fail to do so will be unable to start the event without the prior approval of event organisers.
5. Oxfam Trailwalker is a challenging team event. Adequate time is necessary for training and fundraising before undertaking it. Therefore, substitution of all four team members is not permitted.
If changing a team member before 5pm on the Monday of the event week: teams must notify the organisers by submitting a completed Change of Team Member form available on the website.
If changing a team member after 5pm on the Monday of the event week: teams must submit a completed Change of Team Member form at the Start and pay a $30 late-change fee.
No substitutions will be allowed to a team once the team has started the event.
6. The provided identification event bibs must be worn at all times during the event.
7. All team members must stay together between checkpoints and must check in and out together at each checkpoint. Staff at checkpoints will not check in or out incomplete teams that have members who have not been accounted for.
8. Any participant who is injured or exhausted must be brought to the nearest checkpoint by their team-mates for assistance. If the injury is serious, follow emergency procedures.
9. Under no circumstances are individuals to be left unaccompanied. If a team member becomes seriously injured and cannot be moved, one person must stay with him or her while the others seek help.
10. Participants wishing to withdraw during the event must first report to the nearest checkpoint. Remaining team members cannot continue until the withdrawal of the team member has been reported. If, for any reason, a participant has to leave the event urgently, the Event Safety Coordinator must be called via the number printed on the event bib as soon as possible.
11. In order to withdraw, a participant must complete a retirement certificate at one of the checkpoints. A team with less than four members cannot continue without a copy of the retirement certificate. This must be presented at each remaining checkpoint.
12. If two members of a team have withdrawn, the remaining two members must accompany another team between checkpoints. This is to ensure that all event participants travel in groups of at least three people for safety reasons. This does not mean that team members join the other team — each team will retain their identity, team number and bib colour throughout the event.
13. If teams decide to leave the trail or checkpoints to sleep, or for any other reason, they must do so from a designated checkpoint. Upon checking in, the entire team must inform the Checkpoint Coordinator of their intention and an estimated return time. Failure to do so will result in the team being reported missing and a search will be initiated. The team must return to the same checkpoint to resume the event.
14. Teams that fail to depart a checkpoint by the nominated closing time will be withdrawn from the event and will be advised not to proceed. Teams that disregard this advice proceed at their own risk. The closing times are calculated on the basis that there would be insufficient time remaining to complete the event.
15. A team’s finishing time will be recorded as the time the last member of the team reports to the check-in desk at the Finish. Oxfam Trailwalker is a team event and no individual time will be recorded.
16. Only complete teams of four finishing within the offical event time will be eligible for official ranking.
17. Every team must have a support crew and must be self-sufficient. The support crew is responsible for providing teams with their food, water and changes of clothes during the event. Please ensure your support crew is suitably briefed.
18. Teams are strictly forbidden to meet their support crew at any location along the trail except the checkpoints. Any team found breaching this rule will be disqualified.
19. Any team or participant who ignores road crossing instructions from marshals faces risk of disqualification.
20. Do not litter. Participants and support crews must respect the environment and local neighbourhood by using the litter and recycling bins at the checkpoints.
21. Dogs are not permitted on the trail or at checkpoints. Smoking is strictly forbidden on the trail and at checkpoints.
22. Teams are asked to respect residential and local parking regulations. Support crews not obeying instructions from parking marshals risk their team’s disqualification from the event.
23. Participants must keep noise levels to a minimum when walking in residential areas during training and the event.
24. Teams must carry a minimum of two mobile phones, preferably on two different networks.
25. Each team must carry at least one first aid kit at all times containing, as a minimum:
Additional first aid supplies must be kept with your support crew. Prescription medication and painkillers are your team’s responsibility.
26. All fundraising activities undertaken by participants must adhere to the relevant state government regulations.